Check every invoice against its agreement before you pay
How do I check supplier invoices against the agreement before payment?
The problem, in your words
Invoices come in every week. Someone opens the agreement, finds the agreed price and checks each line by hand. It is slow. Some mistakes still get paid.
What we build
A tool that checks each invoice before anyone pays it.
- It reads each invoice when it comes in.
- It finds the agreement for that supplier.
- It checks the prices, amounts and terms against the agreement.
- It marks each invoice as a match or not a match, and shows the line that does not match.
- You decide what happens next. For example, a match goes on to payment and the rest wait for a person.
- It logs every check, so you can see why it decided.
What we need from you
- Read access to where invoices arrive: a mailbox, a folder or your accounting system.
- The agreements, or the price lists in them.
- One person who can say yes.
How you know it works
On day 1 we write 3 to 5 tests with you. For example: an invoice with a price above the agreement is held. The tool is done when it passes your tests on your real invoices.
What this page is
We build this to order. We have built tools that check data against written rules, like the delivery order operator. Fixed price, 5 working days.
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